Marketplace Table Terms & Conditions
|MARKETPLACE TABLE TERMS & CONDITIONS
The following terms & conditions are part of the exhibitor’s contract and Agreement. Each exhibitor shall be bound by the rules and regulations set forth herein and by any such amendments or additional rules and regulations which may be established by Travursity, LLC, host facility, and/or local laws or ordinances.
EXHIBITORS – The Marketplace Table provides non-staffed space for marketing and promotion by various travel industry associations and organizations at each showcase. Exhibitors that may contract space include trade associations and organizations, special interest, trade magazines & publishers, etc. Travursity, LLC, at its sole discretion, reserves the right to determine the eligibility of any vendor or supplier and may decline participation or inclusion for exhibitor space for any reason.
TRAVEL SHOWCASE SCHEDULES – Events’ schedules will be available online at www.travursity.com and included with all registration confirmations and/or contracts as well as Exhibitor’s Packet. Schedules are subject to change and are the responsibility of the exhibitor to be aware of all times, dates and venues posted. Travursity, LLC assumes no responsibility for no-shows, last minute cancellations and late arrivals.
PAYMENT OF SPACE – No exhibitor will be permitted placement of materials until full payment has been made to Travursity, LLC.
TABLE SPECIFICATIONS – Travursity Marketplace Table consists of 12 pre-defined areas for marketing materials to be showcased and available for distribution to attending travel agents. Price includes one space of no more than 24”x18” per event. Multiple spaces may be purchased per show. More than one table may be available at each event depending on demand.
DISPLAYS – No displays may be included in space; only marketing materials that fit the pre-designated area.
SHIPMENTS – Any collateral, brochures, or marketing materials must be shipped at the exhibitor’s expense to the host venue no later than 3 days prior to the event date. Travursity, LLC assumes no responsibility for storage costs incurred nor any delays, loss or damage regarding such arrangements. All shipments should be clearly marked with the exhibitors name and the following statement “Hold for TRAVURSITY TRAVEL SHOWCASE, mm/dd/year”.
TRAVEL SHOWCASE – Materials provided will be placed by Travursity, LLC prior to event start and will remain until the events conclusion. All materials that are left over will be disposed and no effort will be made to collect and ship materials back to exhibitor without prior arrangements with Travursity, LLC.
STAFFING OF EXHIBITS – The Travursity Marketplace Table is an unmanned booth and no representative may attend, participate or solicit either at the table or at any time during the event.
DEFAULT IN OCCUPANCY – Any exhibitor that fails to provide marketing materials to Travursity, LLC in a timely manner is not relieved of the obligation of any and all covenants of these rules and regulations or due any reimbursements or monies in any manner of any kind. Travursity, LLC may utilize any forfeited space as deemed necessary without any compensation to the exhibitor in default.
PAYMENTS – All payments for any contracted exhibitor space, showcase presentations, special events or multi-show contracts are immediately due and must be paid in full at the time of contract acceptance or exhibitor registration. Payments must be made to Travursity, LLC by due date included on invoice. Failure to post payment by due date may deem the contract null and void and additional fees may be incurred for any rewritten contracts. Payments made by check that are returned due to insufficient funds or any other denial of payment will result in a fee equal to the bank fees charged plus an additional $50.00 service charge billed to the exhibitor’s account.
TAXES/SALE OF MERCHANDISE – Taxes are included in all supplier registrations and contracts. Tax liabilities are the supplier’s responsibility. Absolutely no sales transactions may occur during the event.
CANCELLATIONS/RESCHEDULING OF EVENTS – All efforts will be made to minimize any cancellations or schedule changes. Due to unforeseen circumstances, it may be necessary to make changes that may cause unnecessary burdens on the exhibitors or event guests. Within reason, Travursity, LLC at their sole discretion will provide an updated schedule and/or time or venue to the exhibitors and expect the participation as contracted. Travursity, LLC may keep a portion of the contracted fees as shall be required for compensation for administration or facility expenses incurred up to the time of cancellation.
CANCELLATION OF EXHIBIT SPACE – In the event of cancellation by the exhibitor, no event or any other fees will be refundable. Cancellations that fall under the contract agreement’s cancellation schedule will be the only exception and must meet all criteria prior to granting any cancellation.
|CANCELLATION SCHEDULE – All contracts and registrations are subjected to cancellations fees and will be enforced based on certain cancellation factors stated herein. Any registration cancelled 61 days or more before actual event date will be assessed a 25% cancellation fee of all monies received and/or owed. If cancellation occurs within 60 days of the actual event date, Travursity, LLC will impose a 100% cancellation fee of all monies received and/or owed. All contract registrations will either fall under the above cancellation fee or the specific cancellation schedule included in the contract in effect.
NO GUARANTEE OF ATTENDANCE OR SUCCESS – Travursity, LLC does not guarantee actual attendance and holds no responsibility for specific attendance at any event. Exhibitors will not be entitled to any portion of reimbursement in full or in part for any event that does not reach capacity. Travursity, LLC makes no express or implied warranty as to the success or profitability from exhibiting, sponsoring, or any other promotional involvement with Travursity, LLC, Travursity Travel Showcase or any other contractual agreement between the two parties.
CONSENT AND USE OF EXHIBIT – Travursity, LLC may, at its discretion at any time, use photo or videography during any event and the exhibitors agree to consent to their use for Travursity, LLC to use in any of its marketing and publicity strategies.
PROMOTIONAL CONSIDERATIONS – Travursity, LLC at times may offer premium promotional space within the event’s venue including but not limited to signage, promotional and/or sponsorship of shows or special events. Additionally, there may be opportunities to promote sponsorship on Travursity, LLC’s website for upcoming events, shows, newsletters and/or communications. These opportunities will be offered at additional costs and will be governed by a separate contract depicting specific rules and regulations.
COMMUNICATION – Exhibitor agrees to consent to all forms of communication between Travursity, LLC and exhibitor, including, but not limited to receiving faxes and e-mail pertaining to contracted events, future notifications and announcements of upcoming events and offers for participation in future events.
FORCE MAJEURE – Travursity, LLC shall not be liable for any failure of or delay in the performance of this agreement for the period that such failure or delay is due to causes beyond its reasonable control, including but not limited to acts of God, war, strikes or labor disputes, embargoes, government orders or any other force majeure event. Travursity, LLC reserves the right to reschedule, modify or relocate any event as deemed necessary. The exhibitor consents to these changes and accepts full responsibility to participate in any event per these rules and regulations without any reimbursement in full or in part by Travursity, LLC unless agreed on by both parties in writing. Exhibitor holds Travursity, LLC harmless and from responsibility for any damage to property, losses, or financial liability incurred for such events beyond the control of Travursity, LLC.
INDEMNIFICATION – Exhibitor shall indemnify and hold harmless Travursity, LLC and the host venue from and against any and all claims, damages, losses and expenses including attorneys’ fees arising out of or resulting from the activities of the exhibitor, or the officers, contractors, licensees, agents, servers, employees, guests, invitees or visitors of the exhibitor.
LIABILITY – In no event will Travursity, LLC be liable for any lost profits, lost savings or incidental, indirect, special or consequential damages, arising out of the breach of this agreement, even if advised of the possibility of such damages.
ARBITRATION – All claims and disputes arising under or relating to this Agreement are to be settled by binding arbitration in the state of Florida. The arbitration shall be conducted on a confidential basis pursuant to the Commercial Arbitration Rules of the American Arbitration Association. Any decision or award as a result of any such arbitration proceeding shall be in writing and shall provide an explanation for all conclusions of law and fact and shall include the assessment of costs, expenses, and reasonable attorneys’ fees.
ATTORNEY’S FEES – In the event of litigation relating to the subject matter of this Agreement, the exhibitor shall reimburse Travursity, LLC for all reasonable attorney fees and costs resulting therefrom.
OWNERSHIP – Travursity Travel Showcase and www.travursity.com is solely owned by Travursity, LLC and any likenesses or similarities may not be used without the expressed written consent of Travursity, LLC.
COMPLETE AGREEMENT – This Agreement and the Attachments hereto constitute the entire agreement between the contracting parties concerning the subject matter hereof. All prior agreements, discussions, representations, warranties and covenants are merged herein. There are no warranties, representations, covenants or agreements, expressed or implied, between the parties except those expressly set forth in this agreement. Any amendments or modifications of this agreement shall be in writing and executed by the contracting parties.