Registration & Event Policy
Policy applies to all applicants, registrants and attendees of Travursity, LLC events and is current as of July 25, 2023.
IMPORTANT ASSUMPTION OF RISK & RELEASE OF CLAIMS LIABILITY WAIVER – Although all regulations and safety measures will be considered the implementation of safe gatherings practices at each event, not every protective measure may meet your personal standards or beliefs. By registering and electing to attend any event on your own behalf produced by Travursity, LLC, you choose to personally accept the risk of public gatherings and the associated hazards of any or all communicable viruses and diseases. All attending registrants shall indemnify and hold harmless Travursity, LLC, the host venue and staff, exhibitors, suppliers, or vendors, as well as any participating attendee from any and all claims, injuries, medical expenses, and losses whatsoever including attorneys’ fees arising out of or resulting from exposure to or contracting of any virus or illness, including but not limited to Covid-19, no matter the expectation or result.
TRAVURSITY, LLC’s POSITION RELATING TO CORONAVIRUS/COVID-19
The coronavirus, COVID-19, has been declared a worldwide pandemic and is considered to be extremely contagious. The state of medical knowledge is evolving, but the virus is believed to spread from person-to-person contact and/or by contact with contaminated surfaces and objects, and/or through the air. The exact methods of transmission are unknown, and there is no known treatment, cure, or vaccine for COVID-19 that is 100% proven. Evidence has shown that COVID-19 can cause serious and potentially life-threatening illness and even death.
Travursity, LLC cannot prevent you from becoming exposed to, contracting, or spreading COVID-19 and/or any other communicable virus or infectious disease while attending, participating, or choosing to take part in any event produced by Travursity, LLC or its participating partners, suppliers, and/or vendors. Additionally, it is not possible to prevent against the presence of any virus. Therefore, if you choose to participate and/or enter onto the premises or any venue where Travursity, LLC is represented and officially is hosting an event, you may be exposing yourself to and/or increasing your risk of contracting or spreading COVID-19 or any other virus or disease.
ASSUMPTION OF RISK: I have read and understood the above warning concerning COVID-19. I hereby choose to accept the risk on my own behalf, of contracting COVID-19 for myself and/or my guest(s), or any other persons I may come in contact with, in order to participate and enter the venues chosen by Travursity, LLC to host their events including, but not limited to the venue’s various public premises or surrounding locations. I also accept and understand the risk that I may be exposed to COVID-19 or any other infectious diseases by my direct or indirect actions involving my participation that may include, but not limited to exposure to food and drink, unsanitary or negligent equipment or hygiene, technical and/or architectural conditions that may create an increase in exposure and/or risk. These services and events are of such value to me that I accept the risk of being exposed to, contracting, and/or spreading COVID-19 in order to make use of Travursity, LLC’s services and premises in person.
WAIVER OF LAWSUIT/LIABILITY: I hereby forever release and waive my right to bring suit against Travursity, LLC and its owners, officers, directors, managers, officials, trustees, agents, employees, as well as any attending guests, vendors and suppliers, staff and employees of the event’s venue and surrounding premises, or any other representatives in connection with exposure, infection, and/or spread of COVID-19 or any other infectious virus and/or disease related to utilizing Travursity, LLC’s services and chosen venues. I understand that this waiver means I give up my right to bring any claims including for personal injuries, death, disease or property losses, or any other loss, including but not limited to claims of negligence and give up any claim I may have to seek damages, whether known or unknown, foreseen or unforeseen.
BY REGISTERING FOR THIS EVENT, I PERSONALLY CONFIRM AND STATE THAT I HAVE CAREFULLY READ AND FULLY UNDERSTAND ALL PROVISIONS OF THIS RELEASE, AND FREELY AND KNOWINGLY ASSUME THE RISKS AND WAIVE MY RIGHTS CONCERNING LIABILITY ACCORDINGLY.
EVENTS
Events are defined as showcases, conferences, FAM’s or training sessions, as well as any other produced activity conducted by Travursity, LLC.
REGISTRATION
The registration deadlines for all events are noted in the specific event information on the Travursity Travel Showcase website and any subsequent redirected websites used by Travursity, LLC to manage registrations. Registration is not complete until submitted, verified, approved and accepted by Travursity, LLC.
REGISTRATION MODIFICATION
All modifications to an existing registration must be requested in writing to [email protected].
ATTENDANCE & NO-SHOW POLICY
Only registered and verified travel agents 21 years or older are allowed to attend events produced by Travursity, LLC and their partners. Registrations must be made through the event’s official registration page and any unregistered persons will be turned away without exception.
Additionally, only registered travel agents with an IATA/CLIA/TRUE/ARC number or host affiliation will be allowed to attend. Anyone that registers and/or tries to attend and is not able to verify their industry credentials will be denied and refused participation.
No-Shows are defined as any registrant(s) that do not attend the event they have registered for; and have not provided adequate notification to cancel their registration. Future showcase registrations may be denied as well as the opportunity to attend any other special events produced by Travursity, LLC and their partners or affiliates. No-Shows also forfeit all claims to any reimbursements of payments made to Travursity, LLC or any partners and/or affiliations that may be participating.
SUBSTITUTIONS
Registrants may transfer their registration to another person from the same company up to seven business days prior to the event and must be requested in writing to [email protected]. After that, Travursity, LLC cannot accommodate substitutions.
CANCELLATION POLICY
All cancellation requests must be requested in writing to [email protected] or through the registration platform used by Travursity, LLC.
Full refunds are available for cancellations received at least 15 calendar days prior to an event unless stated otherwise.
Certain events may include alternate cancellation rules & conditions and will supersede all cancellation terms set forth herein and will be stated on specific special event registration page or event page, and/or Travursity Travel Showcase website.
No refunds will be honored due to the following conditions:
- Cancel after the cancellation deadline posted on the event website/tickets/registration
- No-Show
- Do not attend all required sessions or components
- Late Arrivals
- Event registration specifically states “no refunds”
Registrants arriving late to an event may not be accommodated immediately if doing so would disrupt the event in progress. Partial refunds will not be granted for registrants who are late to an event.
CANCELLATION OR POSTPONEMENT BY TRAVURSITY, LLC
On rare occasions, Travursity, LLC may need to cancel, postpone or reschedule an event. If this occurs, Travursity, LLC will offer full refunds for events that will not be rescheduled.
SPEAKERS & SCHEDULE
Although we make every effort to maintain our attendance by the suppliers and vendors as well as the event schedule; circumstances are sometimes beyond our control. Thus, all speakers, vendors, suppliers and scheduling are subject to change without notice.
PHOTO, VIDEO, AND RECORDINGS NOTICE
All forms of photography, video, and audio recordings are prohibited from commercial use without prior consent from Travursity, LLC. We frequently record and photograph events for use in marketing our events, products and services, and for promotional purposes. By registering for this event, you acknowledge and agree that your image and/or voice may be used by Travursity, LLC for these purposes.
We may photograph or videotape speakers and attendees for use in online or printed promotions. By virtue of your attendance, you grant us the right to take such photos or videos and to use your likeness in such materials.
EVENT CODE OF CONDUCT
Travursity, LLC events are intended to provide an enriching, positive educational experience. All persons are expected to comply with this Code of Conduct while attending any event produced or conducted by Travursity, LLC. Your cooperation will create an environment of productive engagement, trust, honesty, and fair treatment for everyone, including attendees, staff, customers, partners, and suppliers.
Attendees should contribute to an environment that supports a respectful and harassment-free experience for everyone, regardless of gender, gender identity, age, size, appearance, sexual orientation, disability, race, ethnicity, or religion. Rude, sexual, profane, or otherwise inappropriate statements of any type during an event or related activity, whether verbal, in writing, or online, will not be tolerated.
Attendees should not intentionally interrupt or intrude on any ongoing session or event. Disruptive or harassing statements or questions during an event or related activity will not be tolerated.
No food or drink may be removed from any event without prior authorization from Travursity, LLC. Any guest that attempts to possess, confiscate or unfairly consume any food item or beverages will be asked to leave the event.
Any attempts to regulate or rig any raffle by unfairly increasing ones odds will be in violation of this policy.
Attendees determined by Travursity, LLC to be violating these rules will be removed from the specific event or expelled from future events without refund.
EVENT PRICING
Travursity, LLC, based on type of event being held, may charge a fee to all registrants. Event pricing will be prominently displayed on the registration website for all events that include fees. No registrations will be accepted without payment.
PAYMENT OPTIONS
Most events by Travursity, LLC may include a registration fee as noted on the events registration page and/or Travursity Travel Showcase website. We accept the following payment methods during our online registration process:
- CREDIT CARDS
We accept American Express, MasterCard, and Visa. You must supply the credit card’s correct billing address for the charge to go through.
- CASH & CHECKS
Unfortunately, Travursity, LLC does not accept checks or cash for any of their events.
All authorized refunds will be credited back to the credit card used during registration and in the allotted time as set forth by the merchant/affiliate’s registration terms and conditions. Travursity, LLC will not be responsible for any delays regarding refunds from the credit card merchant account used for payment.
TRAVEL ARRANGEMENTS
All attendees are responsible for making their own travel arrangements. Although Travursity, LLC strives to provide free & ample parking at each event, some events may incur additional parking and/or valet fees, remote lots and walking of long distances that may include, but not limited to stairs and/or rough terrain or other unsafe conditions. Self-parking is available at multiple locations near the event venue. Attendees may choose to park at their convenience, and at their own risk, and are solely responsible for their own safety. Travursity, LLC assumes no responsibility nor liability for any bodily injuries, loss or damage to any personal belongings, vehicles or their contents in whole or in part.
INDEMNIFICATION – Registrant shall indemnify and hold harmless Travursity, LLC and the host venue from and against any and all claims, injuries, damages, losses and expenses including attorneys’ fees arising out of or resulting from the activities of the host, exhibitor, or the officers, contractors, licensees, agents, venue, servers, employees, guests, invitees or visitors of the exhibitor.
PRIVACY POLICY
The contact and personal information we collect about you may be used to promote additional brands and services for the travel industry. Travursity, LLC may furnish agent and agency information to some or all participating suppliers for marketing purposes and Travursity Travel Showcase is not responsible or liable for the content and activities of these suppliers or vendors. Occasionally, at our discretion, we may include or offer third party products or services on our website. These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites.
Contacting Us
If there are any questions regarding this policy you may contact us using the information below.
Travursity, LLC
PO Box 951004
Lake Mary, FL 32795
www.travursity.com